Mercyhealth – CUSTOMER SERVICE REPRESENTATIVE, PATIENT ACCOUNTS – Janesville, WI

October 27, 2025

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Job title: CUSTOMER SERVICE REPRESENTATIVE, PATIENT ACCOUNTS
Company: Mercyhealth
Job description: Department/Skill highlights

Customer Service Representative I, Mercycare Building, Janesville, Days, 80hrs/2wks
Location: Mercyhealth – MercyCare Building, Janesville, WI
Work From Home opportunities available after probationary period
Schedule: Monday - Friday 8:00AM - 4:45PM

Mercyhealth is committed to offering our partners a best place to work and continually evaluates new programs and benefits. We have been recognized locally, regionally and nationally for helping our workers achieve a work/life balance through benefit offerings and innovative programs.

Our unique workplace Culture of Excellence is built upon:

Employee engagement, empowerment and growth
Teamwork toward our common goal – providing exceptional health care services with a passion for making lives better
An atmosphere of caring and quality that cascades throughout the organization

Essential Duties and Responsibilities

In-depth knowledge of all applications used by Patient Financial Service partners such as: Epic, Retired Epic, Athena, Kronos, Microsoft Outlook, Microsoft Excel, Microsoft Word, Cisco Finesse Agent Desktop, Passport OneSource, Paytrace, Care Credit portal, Forward Health
Fluent and knowledgeable in the Single Billing Office (Both HB and PB) environment within Epic.
Take customer calls in a fast-paced environment with the ability to think quickly and provide accurate answers to their inquiries and concerns
De-escalate situations involving dissatisfied customers, offering assistance and support.
Guide callers through troubleshooting MyChart including generating activation codes and password reset of Guest pay accounts.
Work closely with pre-collect and bad-debt vendors to resolve patient inquiries in an efficient and accurate manner.
Assist with training of new hires to understand policies, procedures and workflow.
Researches and performs audits on patient accounts to determine where balances are due, from third party payers or patient responsibility.
Understand statement cycles, the bad-debt process and collection practices
Has in-depth knowledge of community-based, state or federal government programs to provide assistance to patients who have no ability to pay for their health care needs. Screens patients and provides assistance with completion of the application process for the financial assistance program.
Thorough understanding of how to identify if charges on a patient's account are correct. The representative will need an in-depth understanding of what information is available to assist in the process of account resolution such as medical record, insurance websites, etc.
Counsel patients/callers on billing concerns, account balances, account payment options and various insurance resources in person or over the telephone
Complete pricing transparencies and estimates in person or over the telephone
Responds to patient inquiries via in person, mail, phone, MyChart correspondence and/or email. Initiates follow-up to the appropriate Billing or Coding Department and insurance carriers to ensure payment for services
Familiarity with rules and regulations for Government Insurance including Medicare and Medicaid, Commercial Payers, Third Party Liability, Worker Compensation, Institutional Accounts, Self-Pay, and third party collectors.
Responds to third party and patient requests on credit balances and initiates the refund process in the event monies are due back to the payer or patient.
Documents all patient encounters on appropriate patient account/claim utilizing notes. Ensures account is updated to accurately reflect the current status.
Serves as a liaison to all patient financial staff by maintaining good communication regarding any problems and/or resolutions to patient issues.
Protects privacy and confidentiality of customers, patients and partners in accordance with Mercyhealth policies, the Code of Ethics and HIPAA laws.
Adheres to Mercyhealth standards and maintains compliance with cash-drawer collection and end-of-day balancing.
Ability to meet or exceed established call center productivity metric
Ability to meet or exceed established goals on all call monitoring

Education and Experience

High school diploma or equivalent required.
2 - 3 years customer service experience preferred or 1 year customer service in medical field preferred

Special Physical Demands

The Special Physical Demands are considered Essential Job Functions of the position with or without reasonable accommodations. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is frequently required to sit. The employee is occasionally required to stand; walk; climb; or balance and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Key Words:

WFH

Remote Work

Hybrid
Expected salary:
Location: Janesville, WI

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